Enrolment Terms and Conditions

Terms and Conditions of your Offer of Place

If you have received an email Offer of Place, then these terms and conditions apply to you.

Your child has been awarded a place at the German Australian Playschool, in Turner.

Your child is being offered a place in either the Monday/Tuesday class or Thursday/Friday class or all four days – as indicated in the email you have received.

Sessions run from 9:15* to 3:30pm (or until 5pm if your child is participating in the Tuesday or Thursday dance program).  Please check the GAP Term Fees page to see how much is due and when.

*Children may arrive any time from 9:15am onwards, ready for a 9:30am start.

Your child’s first week of school will be Monday 05 February or Thursday 08 February 2018, unless you have arranged otherwise or your offer states that your child is starting mid-year.

All children must be toilet trained (out of nappies) prior to starting Playschool.  Of course, accidents happen, and that’s fine.   Children with medical conditions are exempt from this requirement, of course.

To accept your offer, please follow the steps below.

Step 1:  RSVP by email

Please reply to your emailed offer of place as soon as possible, indicating whether you would like to accept the place.  The offer is for the child and the class days stated in your offer email, and is not transferable.  If you wish to decline your offer, please let us know as soon as possible.

Step 2:  Organise a Schnupper session

If you have not visited GAP yet to have a look around, either come along to our GAP Schnupper Morning in Term 4 to welcome our prospective and new families, or organise a Schnupper session on another day.

Schnupper sessions start at 9:15am. Children and parents will get to see and participate in the GAP program and ask all the questions they like.

Schnupper sessions for our new 2018 children will be held:

Mon 20 November
Tues 21 November
Thurs 23 November
Fri 24 November

Please RSVP to let us know when you are coming.  If you can’t make it on one of the dates above, email us to organise a different day.

Step 3:   Pay your deposit (then your fees)

A $100 non-refundable* deposit to secure your place is due within 20 days of receiving your offer email.  (If you have received your offer email with less than 20 days to the start of classes, your full fees, including your deposit are due immediately.)

The deposit will be attributed to your fees for Term 1, so remember to subtract your deposit from your first term fees when you pay them.

The remainder of your fees for Term 1 are due 15 January.

Term fees for subsequent terms are due the last Friday of the previous term.

Details on how and when to pay your GAP fees can be here:  GAP Term Fees.

If the child is not yet toilet trained by the child’s scheduled starting date at GAP, then the family will be required to release their place, and drop back onto the top of the waiting list until the chlid is toilet trained and a place becomes available.  If, during those weeks while the child is catching up with their toilet training, the child’s place would be taken by another child on the waiting list, the first family may elect to hold their child’s spot by paying term fees: 75% for up to 7 weeks, and full fees thereafter.
If a family releases their place, they forfeit their deposit unless they get another place the same year, in which case their deposit is attributed to their first term’s fees as normal.

Step 4:  Complete your hours at working bee

As the GAP is a not-for-profit community organisation run by parents, we need help to get the playschool ready each year.  Each family is required to put in a minimum of FOUR hours work at one of our working bees (or two people for two hours).  Children are welcome, but are your responsibility.

The 2018 working bees will be held:
Friday January 12 from 9am to 5pm
Saturday January 13 from 9am to 5pm
Sunday January 14 from 9am to 5pm

If you will be overseas, you can organise (in advance) to do your hours at another time.

There is a $100 fee payable by 14 February, if you have not completed your hours at a working bee or made alternate arrangements by then.  We encourage you to attend the working bees – they are fun, a great way to learn more skills (and pick up some new German words!) and lots can be accomplished!

For mid-year enrolments, please enquire about joining our mid-year working bee held in June/July.  It is your responsibility to enquire about this and organise a time to attend.

Step 5:  Submit enrolment form

Returning families:  Request and review your enrolment form from last year.  Make any changes and re-submit for this year by email.

New families:  Download  GAP Electronic Enrolment Form 2018.  Just fill it in on-screen, save and email it to gap.director@spielwelt.org.au .  It will be processed and printed for you, ready for signature on the first day.

Enrolment forms should be submitted by email, by 21 January.

Please photocopy your child’s immunisation record (or a letter stating that you are not immunising) and bring it on the first day; or send a scanned copy by email.

Step 6:  Identify your area of interest

Please note that, in addition to the working bee, each family is also required to contribute a minimum of FOUR hours per term of voluntary work, and participate in at least ONE fund-raising event per year (allow four hours).  We also run several cultural events each year and need parent help to organise these.

Job descriptions are available for all sorts of roles we need help with; and for most roles there is helpful info from the previous parent volunteer.

On your first day, please be sure you see one of our Committee Members, who will help you confirm the role you will take on for the year, if you haven’t already emailed us to organise your role and had confirmation.

Step 7:   Add yourself to the class mailing list … a week or two before your child starts GAP

Email the gap.director@spielwelt.org.au to make sure your email address is on the Mon Tues GAP Families  or  Thurs Fri GAP Families  class email list, as applicable.  Once you’ve received an email through that list you can use the ‘subscribe’ function to add any other email addresses your family wants to add.

We look forward to seeing you at the GAP!

 

Your First Day

 

Spielwelt