Enrolment Terms and Conditions

Terms and Conditions of your Offer of Place

If you have received an email Offer of Place, then these terms and conditions apply to you.

Your child has been awarded a place at the German Australian Playschool, in Turner.

Your child is being offered a place in either the Monday/Tuesday class or Thursday/Friday class or all four days – as indicated in the email you have received.

Children may arrive any time from 8:45am, ready for a 9:30am start.  Sessions run until 3:30pm (or until 5pm if your child is participating in the Tuesday or Thursday afternoon program).

Your child’s first week of school will be Monday 03 February or Thursday 06 February 2020, unless you have arranged otherwise or your offer states that your child is starting mid-year.

All children must be toilet trained (out of nappies) prior to starting Playschool.  Of course, accidents happen, and that’s fine.   Children with medical conditions are exempt from this requirement, of course.

To accept your offer, please follow the steps below.

Step 1:  RSVP by email

Please reply to your emailed offer of place as soon as possible, indicating whether you would like to accept the place.  The offer is for the child and the class days stated in your offer email, and is not transferable.  If you wish to decline your offer, please let us know as soon as possible.

Step 2:  Organise a Schnupper session

If you have not visited GAP yet to have a look around,  organise a Schnupper session to come in and meet us.

Schnupper sessions start at 9:15am. Children and parents will get to see and participate in the GAP program and ask all the questions they like.

Step 3:   Pay your deposit (then your fees)

Please check the GAP Term Fees page to see how much is due and when.

A $100 deposit to secure your place is due within 20 days of receiving your offer email.  (If you have received your offer email with less than 20 days to the start of classes, your full term fees, including your deposit are due immediately.)

The deposit will be attributed to your first term’s fees, so remember to subtract your deposit from your term fees when you first pay them.  (Your $100 deposit is non-refundable, so if your child does not start in the year they were supposed to, your deposit is not refunded.)

The remainder of your fees for Term 1 are due 15 January.

Term fees for subsequent terms are due the last Friday of the previous term.

Details on how and when to pay your GAP fees can be here:  GAP Term Fees.

If the child is not yet toilet trained by the child’s scheduled starting date at GAP, then the family will be required to release their place, and drop back onto the top of the waiting list until the child is toilet trained and a place becomes available.  If, during those weeks while the child is catching up with their toilet training, the child’s place would be taken by another child on the waiting list, the first family may elect to hold their child’s spot by paying term fees: 75% for up to 7 weeks, and full fees thereafter. These weeks are not covered by the childcare subsidy.
If a family releases their place, they forfeit their deposit unless they get another place the same year, in which case their deposit is attributed to their first term’s fees as normal.

Step 4:  Complete your hours at working bee

As the GAP is a not-for-profit community organisation run by parents, we need help to get the playschool ready each year.  Each family is required to put in a minimum of FOUR hours work at one of our working bees (or two people for two hours).  Children are welcome, but are your responsibility.

The 2019 working bees will be held:
Friday January 11 from 9am to 5pm
Saturday January 12 from 9am to 5pm
Sunday January 13 from 9am to 5pm

If you will be overseas, you can organise (in advance) to do your hours at another time.

There is a $100 fee payable by 18 February, if you have not completed your hours at a working bee or made alternate arrangements by then.  We encourage you to attend the working bees – they are fun, a great way to learn more skills (and pick up some new German words!) and lots can be accomplished!

Step 5:  Submit enrolment form and health documents

Returning families:  Email the GAP director to request and review your enrolment form from last year.  Make any changes and re-submit for this year by email.

New families:  Download GAP Enrolment Form 2019 v2.  Just fill it in on-screen, save and email it to gap.director@spielwelt.org.au .  It will be processed and printed for you, ready for signature on the first day.

Enrolment forms should be submitted by email, by 6 January.

Please email your child’s immunisation record (or a letter stating that you are not immunising) or bring it on the first day and we can make a photocopy .

If your child has a medical condition, you will need to provide relevant action plans.

Step 6:  Sign an inclusion support permission form

On your first day, you will be asked to sign an Inclusion Support permission form as a condition of your enrolment (or you can bring the signed form with you).   If teachers decide that they would benefit from a visit from the Inclusion Support worker in order to better support your child, they will use that form to request a visit.  The support worker does not interact directly with your child –  only with our teachers.

Step 7:  Identify how you will support your child’s playschool

Please note that in addition to the working bee, each family is also required to contribute a minimum of FOUR hours per year of voluntary work.

We also run several cultural events each year and need parent help to organise and contribute to these.

Please ask for the link to the Support Roles spreadsheet so you can sign up for a role.

Job descriptions are available for all sorts of roles we need help with; and for most roles there is helpful info from the previous year’s parent volunteer.

If you have not signed up online already, on your first day, please be sure you see one of our Committee Members, who will help you confirm the role you will take on for the year.

Step 8:   Add yourself to the class mailing list … a week or two before your child starts GAP

Email the gap.director@spielwelt.org.au to make sure your email address is on the Mon Tues GAP Families  or  Thurs Fri GAP Families  class email list, as applicable.  Once you’ve received an email through that list you can use the ‘subscribe’ function to add any other email addresses your family wants to add.

We look forward to seeing you at the GAP!

 

Your First Day

Playschool Fees

Spielwelt